Project Coordinator (Infrastructure)

Posted: 06/04/2019
Full Time
Los Angeles, CA
The Development team manages the development process from the inception of transaction through the construction and delivery of each project.  Development team members specialize in land use, design and construction management and employ these skills across a wide range of asset types in all the diverse geographies in which CIM operates.

To provide administrative support and assist the Development Project Lead and Development Team members with the day-to-day management duties of the onsite development activities on the project(s) assigned.
  • Manage calendars including but not limited to; scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for project staff members and sending out meeting requests on behalf of the Project Lead.
  • Processing of invoices related to project expenses including but not limited to; setting up vendors, ensuring the appropriate insurance coverage is obtained and submitted (including required insurance certificate(s), tracking payments in system to ensure timely payments, verifying invoice amount is within budget and in compliance with contract or agreement.
  • Set up and maintenance of project and/or management files according to established criteria related to; contracts, documents, correspondence, agreements, reports, etc.
  • Coordinate the processing of new contracts including but not limited to, forwarding appropriate templates, monitor the contract process to completion, review final document for full execution and verify coding before uploading to Knowledge Tree.
  • Maintaining current and applicable insurance certificate(s) and requesting updated certificates as required.
  • Manage document controls including but not limited to; discretionary and non-discretionary approvals, agency releases/declarations/determinations, recordation such as easements, covenants, tract maps, construction documents, A/E design and engineering plans and specifications, contract/change orders, closeout documents
  • Responsible for sharing and uploading documents and communication on GC’s web based project management site.
  • Tracking and reporting project status to investors, lenders, joint ventures, quasi-public partnerships and the like in conjunction with other project team members’ oversight.
  • Monthly construction progress reporting including but not limited to schedules, applications for payment, etc.
  • Assists in negotiations with contractors, due diligence with feasibility studies and project budgeting.
  • Bachelor’s degree or related experience plus work experience in a support role with a real estate development and or construction management firm.
  • CIM does not accept unsolicited resumes from Agencies.  Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid.  If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.