Working under the Director of Payroll, the Payroll Administrator is responsible for the accurate and efficient processing of payroll cycles for multiple business units and providing assistance with all aspects of timekeeping, records maintenance and various special projects related to the payroll function.
ESSENTIAL FUNCTIONS:Prepares payroll by collecting and auditing timesheets, maintains accuracy of payroll and employee data regarding taxes, deductions, earnings, and hours worked Processes regular weekly, bi-weekly, monthly, and off-cycle payrolls for multi-state, multi-entity, union and non-union workforce, including regular wages, commissions, incentives and special payments such as benefit/pay coordination payments and reimbursements. Ensures any payroll change affecting compensation for the payroll period are properly and timely captured. Processes payroll adjustments for employee changes, new hires, terminations or other payroll-related requirements. Processes garnishments and wage attachments. Performs duties in accordance with federal, state and local laws, regulations, company policies, and/or Collective Bargaining Agreements. Provides user support for UTM-a web based timekeeping system. Responds to inquiries related to payroll information and payroll taxes from employees, government entities, internal and external auditors, and others. Prepares ad hoc reporting as requested by various business units and component companies. Maintains high confidentiality and care with employee, company, and HRIS/payroll information. Other duties as may be assigned.
EDUCATION/EXPERIENCE REQUIREMENTS: Associates’ degree with emphasis in Payroll or Accounting related field. Bachelor’s degree and/or FPC preferred, but not required.Minimum of 3-5 years’ experience in Payroll, with experience processing payroll for multi-state, multi-pay groups and/or union workforces. Experience with UKG (Ultipro) in both CORE & UTM preferred. Certified Payroll Professional (CPP) certification preferred, but not required.Practical knowledge of the techniques, concepts, and considerations pertinent to effective payroll administration preferred.Knowledge of California and federal employment and wage and hour laws and regulations required; knowledge of multi-state payroll a plus.
Knowledge, Skills & Abilities:Knowledge of federal, state and local wage and tax laws and overtime requirements.Knowledge of and experience with payroll software such as ADP, UKG - Ultimate Software, Paychex; including but not limited to employee record maintenance, report writing, document maintenance and website portalDemonstrated understanding of timekeeping and payroll processing software.Strong numerical aptitude and exceptional attention to detail, including the ability to compute rate, ratios, and percentages.Demonstrated ability to work in a fast-paced environment with accuracy, prioritize multiple tasks, and consistently meet deadlines.Proven ability to work productively, efficiently, & effectively with initiative and drive under a tight timeline and pressure with minimal supervision.Strong analytical and problem-solving skills with the ability to seek resources as needed.Excellent communication skills, both verbal and written.Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)Ability to adapt to an ever-changing workforce with frequently changing schedules and locations.Proven customer service skills while maintaining a confidential work environment.Ability to maintain confidentiality and exercise extreme discretion.Manages positive and productive relationship with external vendors.