Department

Administrative Assistant

Legal - Corporate/Fund
Posted: 06/29/2021
Full Time
Los Angeles, CA
Position will provide administrative support to the members of the legal department.
ESSENTIAL FUNCTIONS:
  • Manage calendars including but not limited to; scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for various staff members and sending out meeting requests on their behalf.
  • Make and/or coordinate travel arrangements including but not limited to; booking flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required.
  • Coordinate meeting set-ups including video conference set-up, ordering food/beverages, preparation of agenda and/or other meeting materials
  • Prepare and process expense reports for department staff members.
  • Sort and distribute incoming mail to department staff members; forward misdirected mail to the appropriate party.
  • Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company.
  • Set-up and maintain departmental and/or management files according to established criteria related to; contracts, documents, correspondence, agreements, reports, etc.
  • EDUCATION/EXPERIENCE REQUIREMENTS:
  • Bachelor’s degree or related experience plus a minimum of 2 years’ experience in an administrative role.
  • Proficient in Microsoft Office including Outlook, Word, Excel, PowerPoint required.
  • Experience with document management/storage software such as SharePoint required.
  • Experience with accounts payable software such as Nexus Payables desirable.
  • Proficient with office equipment such as printers, copiers, scanners, mail metering machines.
  • CIM does not accept unsolicited resumes from Agencies.  Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid.  If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.