Department

Assistant Property Manager (Commercial Portfolio)

Property Management
Posted: 03/19/2020
Full Time
Los Angeles, CA
CIM Group is looking for an Assistant Property Manager to join our team in LA. This is a brand new role that is due to growth! Position supports effective administration of policies and procedures that promote well-managed, well-maintained buildings and grounds at Company-owned commercial office , retail and mixed-use properties to achieve maximum return on investment-grade, commercial real estate assets.
ESSENTIAL FUNCTIONS:
  • Oversee and/or assist in the day-to-day operational management of buildings and grounds consistent with CIM policies & procedures, approved budgets, business plans and management direction.
  • Support or manage tenant-focused relationship programs and processes that meet or exceed building occupant expectations.  Consistent with expense parameters, anticipate tenant needs, assure positive and prompt response to service request and administer affairs at strategic and operating level for the mutual benefit of the tenants and the property NOI.
  • Negotiate service agreements, select contractors and suppliers, provide quality-control oversight, implement cost containment initiatives, measure compliance to contractual standards and provide liaison as needed between tenants and third-party service providers.
  • Gather, analyze and report statistical and financial data required to provide accurate assessments of property performance and support decision-making.  Accurately record and format financial information for use by senior management and provide liaison as well as for personal decision-making.
  • Assist with administration of tenant leases in compliance with lease provisions including the determination of escalation amounts.
  • Collect rents and other receivables, invoicing tenants and required and pursuing collections as necessary.
  • Manage payables, consistent with approved budgets, contractor/supplier performance, corporate accounting directives and expense containment initiatives.
  • Report transactions using corporate accounting systems and methods in accordance with policies, procedures and timelines.  Maintain appropriate documentation for management and other review.
  • Obtain certificates of insurance or waivers from contractors, suppliers and other third parties, assure adherence to safety requirements pertinent to property visitors, tenants and employees.
  • Oversee employee participation in company workplace IIPP and assure adherence to accident avoidance initiatives.
  • Provide post-accident follow-up, including reporting, investigation and liaison for insurance, legal and incident prevention purposes.
  • NON-ESSENTIAL FUNCTIONS:
  • Participate in the creation of property business plans and annual operating budgets.
  • Function as liaison between property (ies) and other CIM areas such as Leasing, Development and Investments, etc.  These activities may include, assuring space is in show-ready condition, participation in due-diligence activities and gathering/analysis of financial and statistical data needed for decision-making.
  • SUPERVISORY RESPONSIBILITIES (if any):
  • May be responsible for oversight of administrative support employee(s) and engineers.  Responsibilities would include training, directing and assignment of work, assuring compliance with company policies and procedures and management directives, providing performance feedback and input into compensation, promotion and other personnel related transactions
  • EDUCATION/EXPERIENCE REQUIREMENTS: (including certification, licenses, etc.)
  • Bachelor’s degree from an accredited college or university with a focus on course work related to business.
  • A minimum of one year of successful, professional property management experience in a commercial office environment.
  • Solid practitioner’s knowledge and demonstrated skills in the following job-related disciplines; contract, leasing administration, leasing knowledge from a financial, legal and performance perspective, expense escalation practices, accounting and financial reporting, financial management reporting, financial analysis, budgeting and expense management, business planning, risk management, tax assessments, tenant relations, construction and tenant finish activities, engineering and preventative maintenance, energy management, security, emergency procedures, garage and/or parking operations.
  • Communicate verbally with tenants, staff members, vendors, contractors, government officials, management and senior management staff.
  • Demonstrate appropriate client-service orientation in responding to tenant and management requests.  Exhibit follow-through in managing tenant issues and administering supervisory responsibilities.
  • Establish and maintain productive relationships with subordinates, peers, customers and management.
  • Possess valid, state-issued driver’s license.
  • Maintain current, up-to-date knowledge on the status of commercial real-estate markets.
  • Demonstrated competency in PC based computer business software including Microsoft Office, accounts payable software such as Nexus Payables and Yardi or similar property management software.
  • CIM does not accept unsolicited resumes from Agencies.  Any unsolicited resumes received from Agencies will be considered property of CIM and no fees will be due or paid.  If you wish to become an approved Agency with CIM or any of its Affiliates, please contact a member of the CIM Talent Acquisition Team.